Making Your Meeting Matter: Tips for Getting the Most Out of Your Time

Making Your Meeting Matter: Tips for Getting the Most Out of Your Time

Everyone has experienced a meeting that would have been better suited as an email. It can leave employees feeling frustrated and department leads feeling drained. It’s time to rethink how we structure meetings and make the most out of everyone’s time.

Details, Details, Details
Before the meeting occurs, provide upfront details. Those details might include an agenda or documents that will be discussed. This gives everyone time to reflect and have valuable input during the meeting. The whole point of meetings is to include a group on a certain subject. However, allowing them to be prepared for the meeting sets everyone up for a more productive and concise meeting without wasting time explaining small details.

It is crucial for the leader to go into the meeting with a goal in mind. Is the company or department implementing a new strategy? Is there a new client to learn about? By having a goal for the meeting, rather than just reciting facts, you will waste less time and have a more engaged audience. Also, if this is a weekly, biweekly or a monthly meeting, are you able to show progress? Set a way to define progress and track it from meeting to meeting. This will allow you to change strategies if something isn’t effective.

Keep it Brief
In a recent survey, 47% of workers thought that excessively long meetings were the biggest waste of their workplace time. A prolonged meeting will cause participants to lose interest and disengage. To avoid this, once all of the topics have been discussed, call the meeting. There’s no reason to rehash a subject that’s already been covered. By keeping things concise and to the point, you are able to keep everyone engaged.

Strength in Numbers
Many meeting leaders make the mistake of hogging the microphone. When the group works together, versus one person speaking the whole time, productivity increases. Having contributions from the whole group will allow more ideas and solutions to be discovered. Inclusivity also helps boost team morale which in turn can increase the amount and quality of ideas that are produced.

What tips do you have to make your meetings more productive?